Quick guides to get your team
started with online proofing
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PageProof X-Tools extend and enhance the proofing experienceProofing color separations made ingeniously simple
Designers and stakeholders in the artwork approval process worldwide have been yearning for a simple solution to ensure that print-ready files are pixel perfect. Packaging mistakes can have a negative impact on your brand and create unnecessary costs. A comprehensive proofing process can reduce these risks.
Perfect proof rendering to achieve carbon copy proofing
PageProof continues to be the innovation leader in the online proofing space and by matching color against standard CMYK profiles, passing overprint and transparency tests, we continue to deliver to the high standard expected by professionals.
A move to smarter online review will change your team’s world
PageProof gives you this smarter way to review. It’s more than simply online proofing. It is a smart system, designed to make you more productive and have fewer revisions, and have your reviewers giving you feedback and approval in the fastest possibly way, with less fuss.
Creating proofs that match your workflow
Here are some different ways in which you might begin your first proof:
Single sign-on for your organization
Wouldn’t it be nice if the users in your organization could log into PageProof using the same credentials as they use for your other corporate applications?
We make sharing easy.
(Even if you were an only child.)
We know every team has their preference for tools to assist with project management, internal communications, design, video production, file storage, email marketing...that’s why we have native integrations with the most popular ones, and have partnered with Zapier to ensure you can send proof notifications and information to over 5,000+ apps.
Wherever you work, so does PageProof.
Wherever you work, so does PageProof.
Control the proof’s flow with workflows
Wouldn’t it be nice to control when proofers are invited onto a proof? Make sure key collaborators must cast their eyes over your work? Workflows give you this control and flexibility to reflect the way you really work.
Redefining encryption
PageProof’s use of encryption in proofing and approval is a world-first. This next generation approach to encryption takes data encryption to a new level.
Feedback cycles:
What happens when changes need to be made
Not all work is perfect first time round. Seeking feedback from peers often brings about suggestions, changes and even questions to prompt conversations between proofers.
Looming deadlines:
Making sure proofs come back on time
What if someone is taking too long to give you feedback? We have that covered with automatic reminders, nudging and skipping.
A closer look at your dashboard
PageProof’s dashboard gives you a secure workspace prioritised to help you collaborate with others to meet their proofing deadlines, as well as your own.
If you haven’t realised already, thumbnails of proofs you manage and those you’ve been asked for feedback hold key information about where each proof is at. Here’s a quick summary...
Gatekeepers and approvers. Giving you clear instructions.
There are two kinds of reviewers that can return a proof with a single clear to-do list: a gatekeeper and the approver.
Even more mobile than before
PageProof is now available for your Windows 10 tablet, laptop and mobile phone. Download the app from the Windows 10 App Store here.
Reviewing video and audio?
Here’s how.
PageProof is used to review and approve all sorts of work every day; documents, imagery, brochures, billboards, posters and more – all using the red pen to add comments in precise places to give feedback.
Adobe add-ons galore
So you live and breathe all day in Adobe Creative Cloud, we can relate. We love creating all sorts of work using Adobe Creative Cloud too – imagery, illustrations, logos, presentations, brochures, documents, all sorts of designs…
Now you can enjoy sending your work out for review and approval, without having to leave your favourite Adobe creative tools.
Now you can enjoy sending your work out for review and approval, without having to leave your favourite Adobe creative tools.
Briefing with PageProof
Did you know roughly 65% of creative work produced is actually based on changes required to existing artwork? That’s why we created a briefing module for PageProof.
Marketing compliance with ease
With the increased use of digital content today, marketing compliance is becoming even more critical for every company. Every marketer, content producer, project manager, and even technical manager, should be prepared to audit their marketing materials if the need arises, and ensure a tracked review and approval process is in place to avoid potential damage to the company’s brand, loss of customers, and even exposure to high fines.
Connect best-in-class project management tools with PageProof
Is your project management tool lacking the online proofing capabilities and ease that your organization needs to streamline review and approval of creative work? Worry not. It is easy to connect your project management tool of choice with PageProof to bring world-class online proofing to your marketing technology stack.
Empowering your creative team, wherever they are
Is your project management tool lacking the online proofing capabilities and ease that your organization needs to streamline review and approval of creative work? Worry not. It is easy to connect your project management tool of choice with PageProof to bring world-class online proofing to your marketing technology stack.
Supercharge your team communication during the proof’s lifecycle
PageProof’s integration with Microsoft Teams and Slack supercharges your team communication when it comes to tracking your creative projects, and escalates your proofing productivity.
Easy organization of proofs, collections, and folders
PageProof streamlines the proofing process and gives clarity to where proofs are at through a powerful dashboard organized into a convenient inbox, sent, outbox, and approved areas. Even a team dashboard for team administrators who require an overarching view. Furthermore, there are several convenient features to further classify and organize proofs.
Email marketing proofing
PageProof continues to be the innovation leader in the online proofing space, and as of today is the only platform that lets you send a test email from any marketing system into PageProof as a proof.
Up all the time
We believe that due to the urgency and velocity of proofing requirements, that scheduled outages to upgrade should never occur. An online proofing platform should be up, all the time.
Making feedback welcome
Giving feedback is essential to successful collaboration on work and following our motto of 'everyone gets a red pen' we give you exactly that to add comments to a proof.
PageProof security certifications
As with any kind of identification of yourself, it’s of the utmost importance that your password is known only by you, of a certain level of difficulty to guess, and of course not written down on a post-it note. If you’ve ticked those boxes, we look after the rest.
Adding a new proof version
Not always is the first version of your work approved as is. Sometimes you’ll find you have been sent a to-do list for actioning. Here are 3 simple steps that will get you uploading that new version of the proof in no time at all.
i is for info:
Everything you need to know about the proof
The proof’s info pane is jam-packed with information about the proof. To open, either click the i icon on the proof tile, or click the i icon inside the proofing screen.
Creating proofs from Dropbox, Google Drive, Box, and Microsoft OneDrive
It’s easy to drag and drop a file to start a proof and now we’ve introduced choosing your file from Dropbox, Google Drive, Box and OneDrive – making it even easier to select your work to proof, from wherever you like to store it.
Sharing the responsibility
There may be occasions when you’d like another team member to keep a watchful eye on your proof’s feedback and to be kept in the loop of where the proof is at.
You also might want someone to add other proofers in the workflow to review your work.
Let’s talk about PageProof’s owners and inviters.
You also might want someone to add other proofers in the workflow to review your work.
Let’s talk about PageProof’s owners and inviters.
Supported files for online proofing:
Review anything and everything
If you’re working with it, we’ll be working to support it.
PageProof launched in 2015 with support for the common range of file types used by industries globally – Adobe Acrobat PDF, Microsoft Word, PowerPoint, Excel, Adobe Photoshop, jpeg, png and more. Since then we’ve bought you Adobe Illustrator, svg and eps support, and you can even review and approve moving content – think video and audio – with PageProof’s familiar interface too.
PageProof launched in 2015 with support for the common range of file types used by industries globally – Adobe Acrobat PDF, Microsoft Word, PowerPoint, Excel, Adobe Photoshop, jpeg, png and more. Since then we’ve bought you Adobe Illustrator, svg and eps support, and you can even review and approve moving content – think video and audio – with PageProof’s familiar interface too.
The not-so-perfect proof
Proofs don’t always get signed off for a number of reasons: that contract you were drafting is no longer needed, those architectural plans are on hold, the client changed their mind on a new packaging design, that new policy document is waiting for the new management team to be formed... We understand the often changing world of proofing and as the proof owner, PageProof gives you options for managing your proofs.
PageProof for Teams is perfect for small marketing teams or agencies
Wouldn’t it be simple if everyone under your email domain could use PageProof for a fixed monthly fee? We hear you.
Contact us at hello@pageproof.com to learn more about PageProof for Teams.
Contact us at hello@pageproof.com to learn more about PageProof for Teams.
Fly through your proofing with keyboard shortcuts
We’ve made it even easier to fly through your proofing with our keyboard shortcuts. A list of these are below but if you want to refresh your memory, click the keyboard shortcuts icon when viewing a proof.
Proof notifications just the way you’d like them
During the proofing process, depending on your role you’ll receive various notifications. PageProof will notify you via email for key events, and for smaller more frequent activity events via notifications inside the app. Here’s a quick guide.
All you need is a modern browser
That’s right. To get started with PageProof’s online proofing, all you need is a modern browser: Chrome, Firefox, Safari and Edge on Windows 10. There’s no need to install any software or plugins to be reviewing all your content (audio, video, imagery, pdfs, documents and more) online with your team.
6 benefits you’ll get from a move to online review and approval
A move to online review and approval dramatically changes work-life for everyone involved during crucial sign-off process.
Here are 6 key benefits of making this decision to change your business process.
Here are 6 key benefits of making this decision to change your business process.
Deep dive: proof approval workflows
Everyone on a proof will get a red pen to add comments, but let’s look at the different roles for reviewers: reviewers, mandatory reviewers, gatekeepers and the final approver.
Smart compare of proofs is just that. Smart.
An important part of the online proofing process is checking whether changes that were asked for have been actioned between versions. PageProof makes comparing between proof versions, and between different proofs too, quick and easy. No more playing ‘spot the difference’.
Revolutionizing website proofing
With the data-driven transformation of the post-pandemic world, it’s critical to keep your web content fresh and engaging. Your web pages need to be updated regularly to ensure that the content is current, clear, and consistent when viewed by your customers. Keeping your web pages updated and tweaked for relevance also helps to increase the SEO value of your web pages – keeping them at the top of the list, even in the age of exploding searches.
Design in Canva. Proof in PageProof.
Do you love to use Canva to create social media images, presentations, posters, and other visual content? Do you also need to review these marketing and artwork materials to ensure that they meet marketing compliance?
Marketing and brand compliance with checklists
The need to ensure artwork is compliant with marketing needs and an organization’s brand guidelines is crucial. Accurate, brand consistent creative builds trust with consumers. Brand trust is directly linked with the success of marketing activities.